http://eqipd-toolbox.paasp.net/index.php?title=3.1.3_Data_security&feed=atom&action=history3.1.3 Data security - Revision history2024-03-29T14:38:21ZRevision history for this page on the wikiMediaWiki 1.31.0http://eqipd-toolbox.paasp.net/index.php?title=3.1.3_Data_security&diff=662&oldid=prevBjoerngerlach at 08:18, 9 November 20202020-11-09T08:18:06Z<p></p>
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<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>== B. Guidance & Expectations ==</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>== B. Guidance & Expectations ==</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* Check whether there are guidelines to data security at your parent organisation. IT department is a good starting point. Make sure to implement the security measures of your parent organisation.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* Check whether there are guidelines to data security at your parent organisation. IT department is a good starting point. Make sure to implement the security measures of your parent organisation.</div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del class="diffchange diffchange-inline"></del>* Data should be stored safely for as long as required by legal, contractual or other obligations or business needs. Make sure to implement appropriate calendar reminders that includes key personnel.</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>* Data should be stored safely for as long as required by legal, contractual or other obligations or business needs. Make sure to implement appropriate calendar reminders that includes key personnel.</div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del class="diffchange diffchange-inline"></del>* Paper-based documentation and data sets:</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>* Paper-based documentation and data sets:</div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del class="diffchange diffchange-inline"></del>** If bound-paper laboratory notebooks are used to complete the experimental record, entries should be made in permanent ink. All experimental records should be kept in a safe environment (fireproof, locked cabinet)  during the course of the activity and thereafter archived and systemically filed for long-term storage. Make sure user restrictions apply to storage areas.   </div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>** If bound-paper laboratory notebooks are used to complete the experimental record, entries should be made in permanent ink. All experimental records should be kept in a safe environment (fireproof, locked cabinet)  during the course of the activity and thereafter archived and systemically filed for long-term storage. Make sure user restrictions apply to storage areas.   </div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del class="diffchange diffchange-inline"></del>* Electronic documentation and data sets:</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>* Electronic documentation and data sets:</div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del class="diffchange diffchange-inline"></del>** Electronic data should be safely stored right after data creation and data store locations and long term archiving locations should be specified. Data should be stored on systems, which should be access restricted, regularly backed up and transferred to an archive server, which is managed to ensure long-term storage and data retrieval upon request.</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>** Electronic data should be safely stored right after data creation and data store locations and long term archiving locations should be specified. Data should be stored on systems, which should be access restricted, regularly backed up and transferred to an archive server, which is managed to ensure long-term storage and data retrieval upon request.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* Data Access management process:</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* Data Access management process:</div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del class="diffchange diffchange-inline"></del>** A list of people, who may need to access archived data sets and experimental records, should be created and updated when needed.</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>** A list of people, who may need to access archived data sets and experimental records, should be created and updated when needed.</div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del class="diffchange diffchange-inline"></del>** For paper bound archived data, a data access log book is a possibility to record data access.</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>** For paper bound archived data, a data access log book is a possibility to record data access.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>The EQIPD template "Documentation Plan" located in folder 3.1 in the Dossier (and below in Section C) provides a central space to describe this Core Requirement. The document is also used for the Toolbox items [[2.3.1 Generation, recording, handling and archiving of raw data]] and [[3.1.2.1 Traceability of data and any person having impact on data]].</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>The EQIPD template "Documentation Plan" located in folder 3.1 in the Dossier (and below in Section C) provides a central space to describe this Core Requirement. The document is also used for the Toolbox items [[2.3.1 Generation, recording, handling and archiving of raw data]] and [[3.1.2.1 Traceability of data and any person having impact on data]].</div></td></tr>
</table>Bjoerngerlachhttp://eqipd-toolbox.paasp.net/index.php?title=3.1.3_Data_security&diff=410&oldid=prevBjoerngerlach at 18:26, 5 September 20202020-09-05T18:26:17Z<p></p>
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<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>== C. Resources ==</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>== C. Resources ==</div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>EQIPD Documentation Plan template - <del class="diffchange diffchange-inline">[</del>[https://paasp.sharepoint.com/:w:/s/EQIPD/EQTANrsKHTVIqtO8LT-ZJIEBEUJVZI6siRLkHfliUD4gdA?e=PYbUos 3.1 Documentation Plan.docx<del class="diffchange diffchange-inline">]</del>]</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>EQIPD Documentation Plan template - [https://paasp.sharepoint.com/:w:/s/EQIPD/EQTANrsKHTVIqtO8LT-ZJIEBEUJVZI6siRLkHfliUD4gdA?e=PYbUos 3.1 Documentation Plan.docx]</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>Organising, storing and securely handling research data [https://www.ukdataservice.ac.uk/media/604451/2016-06-15_storing_data.pdf]</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>Organising, storing and securely handling research data [https://www.ukdataservice.ac.uk/media/604451/2016-06-15_storing_data.pdf]</div></td></tr>
</table>Bjoerngerlachhttp://eqipd-toolbox.paasp.net/index.php?title=3.1.3_Data_security&diff=409&oldid=prevBjoerngerlach at 18:25, 5 September 20202020-09-05T18:25:59Z<p></p>
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<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>** For paper bound archived data, a data access log book is a possibility to record data access.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>** For paper bound archived data, a data access log book is a possibility to record data access.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>The EQIPD template "Documentation Plan" located in folder 3.1 in the Dossier (and below in Section C) provides a central space to describe this Core Requirement. The document is also used for the Toolbox items [[2.3.1 Generation, recording, handling and archiving of raw data]] and [[3.1.2.1 Traceability of data and any person having impact on <del class="diffchange diffchange-inline">data</del>]].</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>The EQIPD template "Documentation Plan" located in folder 3.1 in the Dossier (and below in Section C) provides a central space to describe this Core Requirement. The document is also used for the Toolbox items [[2.3.1 Generation, recording, handling and archiving of raw data]] and [[3.1.2.1 Traceability of data and any person having impact on <ins class="diffchange diffchange-inline">data</ins>]].</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
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</table>Bjoerngerlachhttp://eqipd-toolbox.paasp.net/index.php?title=3.1.3_Data_security&diff=408&oldid=prevBjoerngerlach at 18:25, 5 September 20202020-09-05T18:25:19Z<p></p>
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<td colspan="2" style="background-color: #fff; color: #222; text-align: center;">Revision as of 18:25, 5 September 2020</td>
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<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>** For paper bound archived data, a data access log book is a possibility to record data access.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>** For paper bound archived data, a data access log book is a possibility to record data access.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>The EQIPD template "Documentation Plan" located in folder 3.1 in the Dossier (and below in Section C) provides a central space to describe this Core Requirement. The document is also used for the Toolbox items [[2.3.1 Generation, recording, handling and archiving of raw data]] and [[3.1.2.1 Traceability of data and any person having impact on data]]<del class="diffchange diffchange-inline"></del>.</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>The EQIPD template "Documentation Plan" located in folder 3.1 in the Dossier (and below in Section C) provides a central space to describe this Core Requirement. The document is also used for the Toolbox items [[2.3.1 Generation, recording, handling and archiving of raw data]] and [[3.1.2.1 Traceability of data and any person having impact on data]].</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>== C. Resources ==</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>== C. Resources ==</div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div> </div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>EQIPD Documentation Plan template - <ins class="diffchange diffchange-inline">[[https://paasp.sharepoint.com/:w:/s/EQIPD/EQTANrsKHTVIqtO8LT-ZJIEBEUJVZI6siRLkHfliUD4gdA?e=PYbUos </ins>3.1 Documentation Plan.docx<ins class="diffchange diffchange-inline">]]</ins></div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>EQIPD Documentation Plan template - 3.1 Documentation Plan.docx</div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>Organising, storing and securely handling research data [https://www.ukdataservice.ac.uk/media/604451/2016-06-15_storing_data.pdf]</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>Organising, storing and securely handling research data [https://www.ukdataservice.ac.uk/media/604451/2016-06-15_storing_data.pdf]</div></td></tr>
</table>Bjoerngerlachhttp://eqipd-toolbox.paasp.net/index.php?title=3.1.3_Data_security&diff=139&oldid=prevBjoerngerlach: Created page with "== A. Background & Definitions == This item refers to one of the Core Requirements (Core Requirement 7 - "Data storage must be secured at least for as lon..."2020-09-03T08:32:06Z<p>Created page with "== A. Background & Definitions == This item refers to one of the <a href="/wiki/Core_Requirements" title="Core Requirements">Core Requirements</a> (Core Requirement 7 - "Data storage must be secured at least for as lon..."</p>
<p><b>New page</b></p><div>== A. Background & Definitions ==<br />
<br />
This item refers to one of the [[Core Requirements]] (Core Requirement 7 - "Data storage must be secured at least for as long as required by legal, contractual or other obligations or business needs") and is, therefore, considered as essential.<br />
<br />
Data Security: The degree to which data sets are protected from<br />
# the risk of accidental or malicious alteration or destruction, and/or<br />
# from unauthorized access or disclosure.<br />
<br />
The user is responsible to follow security processes aiming to protect the integrity of research data.<br />
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== B. Guidance & Expectations ==<br />
* Check whether there are guidelines to data security at your parent organisation. IT department is a good starting point. Make sure to implement the security measures of your parent organisation.<br />
* Data should be stored safely for as long as required by legal, contractual or other obligations or business needs. Make sure to implement appropriate calendar reminders that includes key personnel.<br />
* Paper-based documentation and data sets:<br />
** If bound-paper laboratory notebooks are used to complete the experimental record, entries should be made in permanent ink. All experimental records should be kept in a safe environment (fireproof, locked cabinet) during the course of the activity and thereafter archived and systemically filed for long-term storage. Make sure user restrictions apply to storage areas. <br />
* Electronic documentation and data sets:<br />
** Electronic data should be safely stored right after data creation and data store locations and long term archiving locations should be specified. Data should be stored on systems, which should be access restricted, regularly backed up and transferred to an archive server, which is managed to ensure long-term storage and data retrieval upon request.<br />
* Data Access management process:<br />
** A list of people, who may need to access archived data sets and experimental records, should be created and updated when needed.<br />
** For paper bound archived data, a data access log book is a possibility to record data access.<br />
<br />
The EQIPD template "Documentation Plan" located in folder 3.1 in the Dossier (and below in Section C) provides a central space to describe this Core Requirement. The document is also used for the Toolbox items [[2.3.1 Generation, recording, handling and archiving of raw data]] and [[3.1.2.1 Traceability of data and any person having impact on data]].<br />
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== C. Resources ==<br />
<br />
EQIPD Documentation Plan template - 3.1 Documentation Plan.docx<br />
<br />
Organising, storing and securely handling research data [https://www.ukdataservice.ac.uk/media/604451/2016-06-15_storing_data.pdf]<br />
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back to [[Toolbox]]<br />
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Next item: [[3.2.1 General guidance on training]]</div>Bjoerngerlach